Purchasing Specialist

Purchasing Specialist Mumbai (Hybrid: 3 days office / 2 days WFH) Competitive Salary + Bonus + Benefits

Are you an experienced procurement professional with a passion for building robust purchasing processes, managing supplier relationships, and delivering cost-effective outcomes? Want to join a fast-growing, global pharma company where your work truly impacts patient lives?

Join Pharmanovia - a global pharmaceutical company focused on the lifecycle management of established medicines.

About Pharmanovia:

Pharmanovia is a dynamic and agile international pharmaceutical company with a portfolio of over 20 brands across more than 160 markets. Our mission is to improve patient health globally through the revitalisation of niche, tried-and-trusted medicines. Our core behaviours are:

• We act decisively but we never compromise on quality.

• We keep our promises and do as we say.

• We value our heritage and foster an entrepreneurial spirit.

• We reinvest in our future - in our products, our brands, and our people.

• We give back to our communities.

Since its inception in 2013, Pharmanovia has grown consistently year on year, focusing on delivering high-quality branded prescription medicines to patients, prescribers, and healthcare providers across the world. Our growth has enabled the company to reinvest in its products, brands, people, and to give back to its communities. A people business with a strong, supportive culture that encourages innovation and entrepreneurial spirit, our team comprises over 300 employees and 29 nationalities, operating from offices in the UK, Denmark, Netherlands, Switzerland, Italy, Spain, Germany, U.A.E., India, Australia and Singapore.

We are an agile, committed, and innovative global specialty pharma business and a preferred partner for innovator pharma companies, instigating a paradigm shift in the life cycle management of iconic medicines. We seek to extensively engage with clinical communities to communicate product improvements and prioritise environmental, social, and governance considerations across the business and workforce.

About the Role:

As a member of the Purchasing department, you will directly support the business to ensure efficient and effective sourcing, purchasing, and delivery of goods and services while maintaining cost-effectiveness and quality standards required within a global pharmaceuticals business.

Aligned with specific business functions, your role will involve sourcing, evaluating and onboarding new suppliers, operating the organisation due diligence processes, raising purchase orders, monitoring adherence to the organisational purchasing requirements, supporting contract negotiation and generally managing suppliers through the entire procurement process. In addition, you will monitor unfulfilled commitments, including, but not limited to, unused purchase orders and uncompleted orders.

You will be required to document all processes followed by the team to create a robust framework of SOPs and Knowledge based articles upon which the function operates.

This role is based in our Mumbai site in India, but support will be provided to the business either in person, over the phone or via teams to satisfactorily address all issues.

We operate a flexible hybrid working policy with required site presence at a standard minimum of 3 days a week.

Working hours aligned to support global business are also required.

The Purchasing department is newly created department and seeks to define an ethos of continuous improvement, refining systems and process and creating business efficiencies. This, along with the rapid growth of the business, leads to a varied, robust and controlled working environment.

Key Responsibilities:

For your partnered business functions:

• Supplier Management: Manage relationships with a diverse portfolio of global suppliers, ensuring clear communication, issue resolution, and continuous improvement.
• Contract Negotiation Support: Lead contract negotiations with both suppliers to secure favourable terms, including pricing, licensing agreements, warranties, and service levels.
• Purchase Order Creation & Management: Prepare, process, and verify purchase orders (POs) and other documentation; manage requisitions from internal teams
• Discounts and Cost Optimisation: Identify and negotiate discounts, volume pricing, and long-term agreements with suppliers to optimize procurement costs.
• Contract Lifecycle Management Support: Oversee the full contract lifecycle for suppliers, including drafting, reviewing, renewing, and ensuring compliance with terms, licenses, and service-level agreements where required.
• Cost Tracking & Budgeting: Where required, monitor and track procurement costs, ensuring alignment with budgetary constraints.
• Invoicing and Payment Management: Management of obsolete POs and supplier accounts, and correct routing for all business Purchase Requests (PRs).
• Supplier Performance Evaluation: Regularly evaluate key suppliers based on performance, delivery timelines, quality, and compliance with contractual obligations.
• Global Procurement Operations: Manage procurement processes for hardware and software across global offices, ensuring compliance with local regulations, taxes, and currency fluctuations.
• Cross-functional Collaboration: Work closely with your partnered business to ensure alignment on procurement needs, budgetary goals, and licensing strategies.
• Procurement Systems and Tools: Use procurement and contract management tools to track hardware and software orders, licenses, contracts, vendor performance, and cost-saving opportunities.
• Purchasing Documentation: Review, update and create SOP and Knowledge Base articles as required.

About You - Skills & Experience Required:

We're looking for a motivated individual with a background in purchasing and procurement support, and an enjoyment of supporting colleagues across the globe in a fast-paced, dynamic environment. Qualifications:

• Bachelor's degree in Computer Science or related field (or equivalent) is desirable

Technical Skills and Experience:

• Proficiency in Windows 10/11, MS Office 265 and MS Server platforms, as well as experience in using SharePoint
• Proficiency in SAP S4/Hana
• Contract Management skills
• Efficient procurement processes and engagement with vendors
• Cost management skills in order to evaluate, optimise and control all aspects of cost
• Track record of customer service and supporting users on-site and remotely with supporting tools
• Structured document writing supporting processes and instructions
• Face to face user training and knowledge transfer skills
• Excellent project management, analytical and problem-solving abilities
• Ability to make decisions based on analysis and metrics
• Ability to work effectively in a fast-paced environment and meet tight deadlines
• Exceptional communication skills in English
• Ability to develop and maintain professional relationships with both internal and external partners
• Proven track record of being a proactive and engaged team player
• Flexibility with working hours to support a global business
• Ability to travel internationally and a valid driving licence is desirable

Soft Skills:

• Approachable, helpful and flexible

• Self-starter who thrives in dynamic, fast-paced environments, with an ownership mindset

• Methodical, high attention to detail

• High level of integrity and professionalism

What We Offer:

• Competitive salary + performance-based bonus

• Pension Scheme

• Health & wellbeing programs

• Paid holidays & generous leave policy

• Learning & development opportunities

• Inclusive and supportive work culture

• Hybrid working model (3 office days, 2 remote)

By applying for this role, your details will be sent to Ortolan People, who are engaged to provide recruitment support in processing applications. We will endeavour to respond to all applicants within three working days. Occasionally for roles with a very high volume of applicants, this may not be possible.